AJ Grant Building Pty Ltd Trading As BuildPro Ecomm Privacy Policy

Your privacy is important to us

1. This Privacy Policy sets out how AJ Grant Building Pty Ltd and related entities (‘BuildPro Ecomm’) uses and manages personal information provided to or collected by it.

2. BuildPro Ecomm is bound by the Australian Privacy Principles (‘APP’) contained in the Privacy Act 1988 (Cth)

3. BuildPro Ecomm may, from time to time, review and update this Privacy Policy to take account of new laws and technology and changes to our operations and practices.

What kind of personal information does BuildPro Ecomm collect?

4. The type of information BuildPro Ecomm collects and holds includes (but is not limited to) personal information, including financial and other sensitive information, about: 4.1. contact information of Policy Holders or Clients such as full names, postal addresses, email addresses, residential and/or business addresses;

4.2. limited financial information of Policy Holders or Clients;

4.3. job specific financial arrangements of the Policy Holder(s)/Client and/or policy details of the Policy Holder(s);

4.4. details of an insurance claim made by a Policy Holder;

4.5. personal information provided by an insurer;

4.6. access information for job sites;

4.7. financial and taxation details of employees, contractors and sub-contractors;

4.8. personal contact details of employees, contractors and sub-contractors; and

4.9. competitive quotes and referrals.

Personal Information you provide:

5. BuildPro Ecomm will generally collect personal information held about an individual or company by way of forms filled out both electronically and in written form by employees, Clients, contractors and sub-contractors or occasionally, the information may be given orally.

Personal Information provided by insurers or third parties:

6. In some circumstances BuildPro Ecomm may be provided with personal information about an individual or Policy Holder from an insurer or third party, for example a report provided by an assessor, auditor or specialist contractor/service provider.

Exception in relation to employee records:

7. The APP does not apply to an employee record. As a result, this Privacy Policy does not apply to the treatment of an employee records by BuildPro Ecomm, where the treatment is directly related to a current or former employment relationship between BuildPro Ecomm and the employee or former employee.

How will BuildPro Ecomm use the personal information you provide?

8. BuildPro Ecomm uses personal information it collects in the following areas from you for:

Policy Holders, Insurers and Clients:

9. We collect, hold, use and disclose your personal/company information where it is reasonably necessary for, or directly related to, one or more of our functions or activities.

10. In relation to personal information of Policy Holders or Clients, BuildPro Ecomm’s primary purpose of collection is to enable it to provide building services to the- Policy Holder or Client.

11. The purposes for which BuildPro Ecomm uses personal information of Policy Holders or Clients include: 11.1. day-to-day administration;

11.2. management of claim information in the BuildPRO job management system;

11.3. site access and performance of services supplied to the Policy Holder or Client;

11.4. progress checks and payments for services provided; and

11.5. to satisfy legal obligations BuildPro Ecomm may owe to an insurer, Policy Holder or Client.

12. Personal information about a Policy Holder or Client may be required in order to arrange services or continue services.

13. If BuildPro Ecomm receives unsolicited personal information, it will determine if it could have collected the information and if the information is not of the type it could have collected will, if lawful, destroy the information except if it contained in a Commonwealth record.

Job applicants, employees contractors and sub-contractors:

14. In relation to personal information of job applicants, employees, contractors and sub-contractors, BuildPro Ecomm’s primary purpose of collection is to assess and (if successful) to engage the applicant, employee, contractor or sub-contractor, as the case may be.

15. The purposes for which BuildPro Ecomm uses personal information of job applicants, employees, contractors and sub-contractors include:

15.1. in administering the individual’s employment or contract, as the case may be;

15.2. for taxation and insurance purposes; and

15.3. to satisfy the legal obligations of BuildPro Ecomm, for example, in relation to WHS.

Who might BuildPro Ecomm disclose personal information to?

16. BuildPro Ecomm may disclose personal information, including sensitive information, held about an individual and/or Policy Holder to:

16.1. an insurer;

16.2. government departments;

16.3. medical practitioners;

16.4. people providing services to BuildPro Ecomm including contractors and subcontractors;

16.5. Law enforcement agencies where BuildPro Ecomm has reason to suspect unlawful activity or misconduct of a serious nature that relates to the business of BuildPro Ecomm;

16.6. after hours call centre;

16.7. financial and credit institutions including, but not limited to, credit card companies;

16.8. in order to prevent a serious threat to life, health or safety of an individual or public safety;

16.9. anyone you authorise BuildPro Ecomm to disclose information to; and

16.10. anyone to whom we are required to disclose the information to by Law.

Management and security of personal information

17. BuildPro Ecomm respects the confidentiality of personal information and the privacy of individuals.

18. BuildPro Ecomm has procedures in place to protect the personal information it holds from misuse, interference and loss, unauthorised access, modification or disclosure by use of various methods including locked storage of paper records and password access rights to computerised records.

19. People providing services to BuildPro Ecomm including contractors and subcontractors agree not to disclose any personal information of Policy Holders, Clients or individuals provided by BuildPro Ecomm to them without first obtaining the written consent of BuildPro Ecomm.

How does BuildPro Ecomm deal with sensitive information?

20. ‘Sensitive information’ means: information relating to a person’s racial or ethnic origin, political opinions, religion, trade union or other professional or trade association membership, philosophical beliefs, sexual orientation or practices or criminal record, that is also personal information; health information and biometric information about an individual.

21. Sensitive information will, unless you agree otherwise, be used and disclosed only for the purpose for which it was provided or a directly related secondary purpose or where the use or disclosure of the sensitive information is allowed by Law.

Access and correction of personal information

22. Under the APP an individual has the right to obtain access to any personal information which BuildPro Ecomm holds about them and to advise BuildPro Ecomm of any perceived inaccuracy.

23. There are some exceptions to these rights set out in applicable legislation. You should refer to this legislation for further information on your rights.

24. To make a request to access or update any personal information please contact BuildPro Ecomm in writing. You may be required to verify your identity and will be required to specify what information or correction you require. BuildPro Ecomm may charge a fee to cover the cost of verifying your application and locating, retrieving, reviewing and copying any material requested. If the information sought is extensive, BuildPro Ecomm will advise the likely cost in advance. If we cannot provide you with access to that information, we will provide you with written notice explaining the reasons for the inability.

Sending information overseas:

25. BuildPro Ecomm will not send personal information about an individual outside Australia without:

a) obtaining the consent of the individual (in some cases this consent will be implied); or

  1. b) otherwise complying with the APP or other applicable privacy legislation.

26. BuildPro Ecomm may also store personal information in the ‘cloud’ which may mean that it resides on servers which are situated outside Australia.

Enquiries and complaints

27. If you would like further information about the way BuildPro Ecomm manages the personal information it holds, or wish to complain that you believe that BuildPro Ecomm has breached the APP please contact our office during normal office hours.

28. BuildPro Ecomm will investigate any complaint and will notify you of its decision in relation to your complaint as soon as practicable.

AJ Grant Group Trading As BuildPro Ecomm Privacy Policy | v3 | 23 April 2018

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